DQ File is the #1 Audit Finding
Incomplete Driver Qualification files are the most cited violation in FMCSA audits. Every driver must have all 12 required documents on file.
DQ File Checklist (per driver)
Every item below must be in each driver's file. Missing any = audit violation.
Employment Application (3yr history, 10yr CDL)
49 CFR 391.21
Motor Vehicle Record (from each state)
49 CFR 391.23
Previous Employer Inquiries (3yr safety history)
49 CFR 391.23
Road Test Certificate or CDL Equivalent
49 CFR 391.31
Medical Examiner Certificate (National Registry)
49 CFR 391.43
Annual Review of Driving Record
49 CFR 391.25
Annual Certification of Violations
49 CFR 391.27
Pre-Employment Drug Test (negative result)
49 CFR 382.301
Clearinghouse Pre-Employment Query (full)
49 CFR 382.701
Clearinghouse Annual Query (limited)
49 CFR 382.701
Drug & Alcohol Policy Receipt (signed)
49 CFR 382.601
Copy of CDL (front and back)
49 CFR 391.51