Vehicle Compliance Guide

Vehicle Maintenance BASIC

Operating without a systematic maintenance program is an automatic audit failure. Every vehicle needs annual inspections, daily DVIRs, and documented PM schedules.

Vehicle Compliance Checklist

Required for every power unit and trailer in your fleet.

  • Annual DOT Inspection (valid, copy on vehicle)

    49 CFR 396.17

    Every 12 months

  • DVIR completed daily (pre/post trip)

    49 CFR 396.11

    Daily

  • Vehicle Registration current

    State law

    Annual

  • Preventive Maintenance per schedule

    49 CFR 396.3

    Per mileage/time

  • HVUT Form 2290 (proof of payment)

    IRS Form 2290

    Annual (July 1)

  • IRP Cab Card in vehicle

    IRP Agreement

    Annual

  • IFTA Decal displayed

    IFTA Agreement

    Annual

  • Fire extinguisher (charged, accessible)

    49 CFR 393.95

    Continuous

  • Three emergency triangles

    49 CFR 393.95

    Continuous

  • Spare fuses (if equipped)

    49 CFR 393.95

    Continuous